Rental Income Tracker
for Landlords
Log every rent payment, late fee, and security deposit as it arrives. Know exactly what each property earns every month — and have proof-ready records when taxes are due.
Everything the IRS Considers Rental Income — Tracked in One Place
Most landlords think of rental income as just the monthly check from their tenant. But the IRS casts a wider net. Rental income includes regular rent payments, advance rent, security deposits you keep (because the tenant caused damage), lease cancellation fees, and the fair market value of services a tenant provides in lieu of rent.
Under-reporting income — even inadvertently — triggers audits, penalties, and interest. Over-reporting it means you pay more taxes than you owe. RentToTax's rental income tracker lets you categorize each income entry precisely: regular rent, late fees, pet fees, parking, storage, and other miscellaneous income are all logged separately so your Schedule E Line 3 is accurate to the dollar.
When you connect income tracking to expense tracking, you get a real-time net operating income figure for every property — the single most important number for understanding your portfolio's financial health.
Income Types RentToTax Tracks
See Every Month's Rent — Paid, Pending, or Late
A clear monthly rent register for each property. No more digging through bank statements or scrolling through text messages to figure out who paid.
Monthly Rent Register
Every property gets a running monthly ledger. Mark payments received with the date, amount, and payment method. See outstanding balances at a glance.
Annual Income Summary
View total rental income per property and across your entire portfolio by year, quarter, or custom date range. Perfect for filing Schedule E or presenting to lenders.
Per-Tenant Income History
See complete payment history for each tenant. Useful for security deposit disputes, eviction proceedings, or simply knowing your most reliable payers.
Track Rental Income for Taxes — Without the Year-End Scramble
The IRS requires you to report total rents received on Line 3 of Schedule E, broken out per property. When you track income throughout the year with RentToTax, you're never reconstructing months of bank statements in April.
Your income log becomes the source of truth for your Schedule E worksheet. Every dollar of rental income — rent, fees, ancillary charges — is already categorized and totaled. Your CPA gets a clean report; you get a smaller tax prep bill.
- Schedule E Line 3 totals populated automatically
- Property-level income breakdowns for multi-unit landlords
- Income vs. expense comparison built in
- Export to PDF or CSV for your accountant
Rental Income Tracker — FAQ
What landlords ask before switching from bank statements and spreadsheets.
Do I need to track rental income separately from my regular bank account?
The IRS doesn't require a separate bank account for rental income, but it makes your life dramatically easier. Regardless, you need a dedicated income log — separate from your personal finances — to accurately report on Schedule E. RentToTax creates that record for you even if all your money flows through the same account.
Is a security deposit considered taxable rental income?
Not when you receive it — only if you keep it. If you return the deposit in full at move-out, it's never taxable. If you keep all or part of it to cover damages or unpaid rent, that amount becomes rental income in the year you apply it. RentToTax lets you log security deposit income separately when this happens.
What if a tenant pays me in cash or Venmo?
Cash, check, Venmo, Zelle, ACH — it all counts as rental income regardless of how it's delivered. You still need to report it. RentToTax lets you log any payment method and keep notes about the transaction for documentation purposes.
Can I track income from short-term rentals alongside long-term rentals?
Yes. RentToTax supports both long-term and short-term rental income tracking. You can manage nightly Airbnb income and annual lease income side-by-side, with each property's income reported separately on Schedule E.
Related Resources
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Know exactly what every property earns — and have the records to prove it at tax time.
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